The chief place of business for ORVOAD is: P. O. Box 10, Portland, OR 97207-0010.

To convene Oregon voluntary organizations active in disaster to encourage more effective service delivery to people affected by disasters through cooperation, collaboration, coordination of efforts, education and communication at all community-based levels, including governmental agencies.

To provide training and increased awareness in mitigation, preparedness and recovery for all participating groups.

Membership is open to organizations that are statewide or regional in scope and purpose, voluntary, and active in disasters. Member organizations shall have a disaster response program and policy for commitment of resources (i.e. personnel, funds, and equipment) to meet the needs of people affected by disaster, without discrimination. Members will support and promote the purpose of the organization.

Members: Organizations who are members of NVOAD those qualified under Internal Revenue Service regulation 501©3. Any number of the organization’s personnel may attend regular and annual meetings with the provision that each agency will have only one vote. There shall be no limit of members in the Member Category. Membership dues are required. Members may be appointed to committees and hold office in those committees (including the Executive Committee.)

Partners: Any government agency, business, or organization may become a Partner. Membership dues may be requested and are voluntary. Partners shall have no voting privilege. Any number of the organization’s personnel may attend regular and annual meetings. There shall be no limit to the number of members in the Partner Category. Partners may be appointed to committees and hold office in those committees, excluding the Executive Committee.

COADS: These COADS in Oregon are made up of regional, county, and metro-area organizations. They operate under the same core values and engage in the same basic activities as ORVOAD and NVOAD. COADS must have a written and signed affiliation agreement with ORVOAD which gives them the right to use the VOAD name and trademark. This agreement must be renewed every three years just as ORVOAD does with NVOAD. ORVOAD will make the final determination of representative to attend the regular meetings of ORVOAD. Membership dues may be required of COADS.

Any member may resign by giving written notice of his/her resignation to the President. Any member is subject to removal upon recommendation of the Executive Committee and by an affirmative vote of two-thirds of the attendees at any ORVOAD meeting, provided a quorum is present.

The annual ORVOAD business meeting shall be held annually in May at a date, time and place fixed by the general membership. This meeting is for the election of officers and appointment of any standing, advisory committees, as well as any other necessary business.

Regular meetings of ORVOAD shall be held at least every other month, or special meetings may be called by Executive Committee.

Special meetings of ORVOAD may be called by request of the President, Executive Committee, or three members of ORVOAD.

At all meetings, one-third of all members shall be necessary and sufficient to constitute a quorum for the transaction of business. Unless otherwise provided in these articles, the act of a majority of the members present at a meeting having a quorum shall be the act of ORVOAD.

Written notice of the date, time and place of all regular meetings of the members shall be communicated to each member by the secretary at least fourteen days before each meeting.

Robert’s Rules of Order shall be considered the general rules for the conduct of the meetings.

The order of business at any meeting, unless waived by ORVOAD, shall be:

1. Call to Order
2. Invocation
3. Approval of Minutes Last Meeting
4. Additions or Deletions to Agenda
5. Committee Reports
6. Unfinished Business
7. New Business
8. Adjournment

 The officers shall be a President, Vice-President, Secretary, Treasurer and other officers as may be authorized by resolution of ORVOAD. Elected officers must be representatives of organizations who are members. The officers shall be elected at the annual business meeting in May to serve the following July 1-June 30 fiscal year without compensation. The officers are eligible to succeed themselves; provided, however, that no person may hold the same office for more than three successive one-year terms. An Officer may resign by submitting his/her resignation in writing to either the President or Secretary. The officers are subject to removal at any meeting of ORVOAD by an affirmative vote of two-thirds of attendees of the meeting provided a quorum is present. The President or Secretary, as the case may be, shall notify an officer of their removal. Vacancies in any office shall be filled for the unexpired term by action of the Executive Committee at the next meeting.

The officers shall perform the duties usually associated with their respective offices, including the following:

(a) The President shall preside at all meetings of ORVOAD and The Executive Committee and shall be a member ex officio of all committees except the nominating committee. The President may designate another officer as member ex officio of one or more such committees in his/her stead.

(b) The Vice-President shall perform the duties of the President in the latter’s absence.

(c) The Secretary shall give notice to members of all meetings of ORVOAD, shall attend and keep records of all meetings of ORVOAD and the Executive Committee to the members thereof, shall maintain the membership list, shall prepare such reports relating to ORVOAD as may be requested from time to time by the Executive Committee, and shall perform other duties as may be prescribed by ORVOAD or the President. In the event of the secretary’s absence from any meeting of ORVOAD or Executive Committee, the President shall designate another member of ORVOAD to act as secretary of such meeting.

(d) The Treasurer shall deposit all funds received in a bank designated by the Executive Committee entitled ORVOAD. Funds shall be disbursed by check and countersigned by the Treasurer and President or Vice-President. The Treasurer shall keep an account of all funds received and disbursed and shall render a report to ORVOAD at each regular and annual meeting. The treasurer will collect annual dues. Dues statement shall be mailed in July of each year.

There shall be two standing committees of ORVOAD: Executive Committee and Nominating Committee.

Special Committees and/or sub-committees may be designated from time to time pursuant to resolutions of ORVOAD.

Any committee, other than the Executive Committee, may have members who are not members of ORVOAD. The total members of each committee shall be set by the President. At least three of the committee members must be regular members of ORVOAD. The President shall appoint the members to the committee, designate the chairperson, and have the power to remove persons from the committee. The President or Secretary shall notify the committee chairperson of a member’s removal.

The Executive Committee shall comprise of the President, Vice-President, Secretary, Treasurer and a past President. The President will call for meetings of this committee as needed.

The secretary of each committee shall be elected by the committee from its membership. The chairperson of each committee shall report at each regular and annual business meeting of ORVOAD on all matters considered by the committee since the last regular or annual business meeting.

 Committee meetings may be called by the President of ORVOAD or the chairperson of the committee. There shall be a reasonable notice of the date, time and place of the meeting to all members of the committee. A majority of all of the members of the committee shall constitute a quorum for the transaction of business. The act of a majority of the members present at a meeting at which there is a quorum shall be the act of the committee.

The responsibilities of the standing committees are as follows:

(a) The Executive Committee: To consider all business requiring attention during the intervals between meetings of ORVOAD. In any emergency, the Executive Committee may make decisions to be ratified at the next regular meeting of the membership

(b) The Nominating Committee: Appointed by the President, will consider and propose to ORVOAD, nominees for officers of ORVOAD. Nominees for regular elections will be  submitted at the annual business meeting. Nominees to fill vacancies occurring between annual business meetings will be submitted at the regular meeting of ORVOAD following the date the vacancy occurred, unless an annual business meeting is held before said regular meeting, or at a special meeting called for the purpose of filling the vacancy.

(c) Notice of nominees to be received by all voting members not less than fourteen days prior to the annual meeting.

Operating funds and capital funds raised locally and approved for immediate use shall be deposited and disbursed as provided in section 5.2 (d).

Neither ORVOAD nor any of its officers or committees has power or is authorized: (1) to own or hold title to property of any kinds for any purpose, all property, real and personal, devoted to or received for the  benefit of ORVOAD activities being owned by ORVOAD; (2) to sell or otherwise dispose of any property of ORVOAD or to invest any funds  intended for use in ORVOAD activities; (3) to accept, execute or deliver any document in the name of or on behalf of ORVOAD except as expressly authorized in writing by ORVOAD, such documents, including those relating to litigation, gifts, bequests, trusts or contracts, being required to be transmitted to the Executive Committee for appropriate action.

ORVOAD shall assist in the preparation of budgets relating to capital projects and activities to be financed in whole or in part through fundraising campaigns in the community. The proposed budgets prepared by the Executive Committee shall be submitted to ORVOAD for appropriate review and approval.

Annual dues members will be recommended by the Executive Committee and ratified by the ORVOAD membership at the first meeting of the fiscal year. The membership year shall be July 1 to June 30.

 In the event of dissolution of ORVOAD, any remaining funds shall be disbursed to NVOAD, 17th and D Street NW, Washington, D.C. 20006; telephone (202) 737-8300.

Section 8.1

Amendments to these articles of organization may be made by a twothirds majority vote of members present at any regular meeting provided a quorum is present. These amendments shall be attached to these articles.